Exhibitor’s manual interlakokraska’2012 (стр. 1 )

EXHIBITOR’S MANUAL

INTERLAKOKRASKA’2012

Dear Exhibitors,

We are happy to welcome you to the 16 th International Specialized Exhibition for Paints and Coatings – INTERLAKOKRASKA’2012 and thank you for exhibiting.

Please find below the exhibitor manual and read it carefully as it contains indispensable information on preparation for the exhibition.

We, on our part, will spare no effort to maximize the efficiency of your participation.

We will be happy to answer any questions and give you any assistance and guidance on preparing to the event.

Please note that to receive closing documentation (invoice original, Statement of Acceptance of Completed Services and the Exhibition Areas, and the Contract) your company’s representative shall sign the Statement in the INTERLAKOKRASKA’2012 Management office (Servicexpo Office, room No. 108 (entrance from the embankment) during the build-up period.

The representative shall present the Power of Attorney and two original copies of the Contract.

Please, apply to the Exhibition Management to get your papers on the last day of the exhibition.

We wish you every success!

INTERLAKOKRASKA’2012 Management Team

http://www. *****/en/

CONTENT

I. GENERAL INFORMATION p. 3

1	CONTACT INFORMATION
2	VENUE AND DATES
3	IMPORTANT INFORMATION

II. PREPARING FOR THE EXHIBITION p. 8

1	PAYING FOR PARTICIPATION
2	APPLYING FOR SERVICES
3	STANDS CONSTRUCTION
4	SUBMITTING INFORMATION FOR THE OFFICIAL CATALOGUE
5	ADVERTISING AT THE VENUE

III. PROCESSING ADMISSION DOCUMENTS, DELIVERING EXHIBITS

AND EQUIPMENT p. 10

1	RECEIVING PASSES
2	DELIVERING EXHIBITS AND EQUIPMENT
3	HANDLING LOADS

IV. VISA SUPPORT p. 16

V. BOOKING A HOTEL ROOM p. 16

VI. USEFUL INFORMATION p. 17

VII. SAMPLE OF DOCUMENTS p. 18

MANDATORY FORMS

Forms	Form No.	When to submit	Submit to
Power of Attorney	D.01	When delivering the exhibits. Necessary to get the documents for the exhibition processed and obtain vehicle and exhibitor passes	To be carried with you
D.01А	When delivering exhibits and equipment during build-up/breakdown. Only for delivery drivers and persons accompanying the exhibits	To be carried with you
Application for Exhibitor Passes	D.02	When delivering the exhibits and equipment or constructing the stand	By e-mail: *****@***ru and To be carried with you
Delivery/Removal Permit Application/Consignment Note	D.03	When delivering the exhibits and equipment during the build-up and breakdown periods	To be carried with you
Application for Work and Service Passes (Contractor’s Staff)	D.04	When delivering the exhibits and equipment or constructing the stand	By e-mail: *****@***ru and To be carried with you
Application for Services	Application Form	November - March	Servicexpo *****@***ru

I. GENERAL INFORMATION

1.1.  Contact Information

	Name	Telephone	Fax	E-mail
Project manager	+7 (4	+7 (4	*****@***ru
Manager	+7 (4	*****@***ru
Business programm coordinator	Olga Kamentseva	+7 (4	+7 (4	*****@***ru
Media Relations Manager	Olga Kamentseva	+7 (4	+7 (4	*****@***ru
Accountant	Anna Shepyreva	+7 (4	+7 (4	*****@***ru
Manager of the exhibition related services	Marina Nechaeva	+7 (4	+7 (4	*****@***ru
Technical director, Engineer on installation/ dismantle	Sergey Syreishikov Oleg Litvinov	+7 (4 +7 (4	+7 (4	*****@***ru *****@***ru

	Division	Telephone	Fax	E-mail
Exhibition Services	Servicexpo	+7 (4	+7 (4	*****@***ru *****@***ru
Telecommunications, equipment for presentations, radio announcements etc.	+7 (4	+7 (4	*****@***ru
Customs clearance, delivery of exhibits, cargo handling works, etc.	ExpoWesTrans, ZAO www. *****	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru
Conferences, seminars, roundtable discussions, presentations, corporate parties	Congress Division Galina Shalamova	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru; *****@***ru
Journalist accreditation, press conferences	Press Centre	+7 (4 +7 (4 +7 (4	*****@***ru

STANDS CONSTRUCTION
Contractor General of Expocentre Fairgrounds	Expoconsta, ZAO www. ***** Nazarov Mikhail	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru; *****@***ru
Contractor Official of Expocentre Fairgrounds	MontazhnikExpo, OOO www. *****	+7 (4	*****@***ru
ADVERTISING
Advertising Department	Outdoor advertising
Advertising on video screens interactive terminals	+7 (4
	Advertising on Expocentre’s web site	+7 (4
Catalogue Department	Advertising in the Official Catalogue and Exhibition Guide Behtin Igor	+7 (4 +7 (4	+7 (4	*****@***ru, *****@***ru

Approval
Approval of non-standard and custom - built stands	Expoconsta, ZAO Technical Control Service	+7 (4	+7 (4	*****@***ru
Fire Inspection	Fire Department No.160	+7 (4	+7 (4
Approval of delivery of plasma panels, audio and video equipment	Servicexpo	+7 (4	+7 (4	*****@***ru
Approval of electricity, compressed air and water supply connection points	Power Supply Division	+7 (4

	Division	Telephone
First-aid post	Pavilion No.1 (at the main entrance)	+7 (4
Security	Security Department	+7 (4 (24-hour)
	Police Station	+7 (4