Exhibitor’s Manual (стр. 1 )

EXHIBITOR’S MANUAL

CJF'2013. Spring

Dear exhibitors,

Thank you for participating in CJF'2013. Spring and welcome to the exhibition.

This Exhibitor Manual will help you to prepare for the event.

Please do not hesitate to ask us any questions that may arise during the preparations.

Expocentre, as an event organizer, is fully committed to make your participation a success.

We wish you every success at the exhibition!

Best regards,

Expocentre

http://www. *****/en/

CONTENT

I. GENERAL INFORMATION p. 3

1	CONTACT INFORMATION
2	VENUE AND DATES
3	IMPORTANT INFORMATION

II. PREPARING FOR THE EXHIBITION p. 7

1	PAYING FOR PARTICIPATION
2	APPLYING FOR SERVICES
3	STANDS CONSTRUCTION
4	SUBMITTING INFORMATION FOR THE OFFICIAL CATALOGUE
5	ADVERTISING AT THE VENUE

III. PROCESSING ADMISSION DOCUMENTS, DELIVERING EXHIBITS AND EQUIPMENT p. 10

1	RECEIVING PASSES
3	HANDLING LOADS

IV. VISA SUPPORT p. 11

V. BOOKING A HOTEL ROOM p. 11

VI. USEFUL INFORMATION p. 12

VII. SAMPLE OF DOCUMENTS p. 12

MANDATORY FORMS

Forms	Form No.	Page	When to submit	Submit to
Power of Attorney	D.01	13	When delivering the exhibits. Necessary to get the documents for the exhibition processed and obtain vehicle and exhibitor passes	To be carried with you
D.01А	14	When delivering exhibits and equipment during build-up/breakdown. Only for delivery drivers and persons accompanying the exhibits	To be carried with you
Application for Exhibitor Passes	D.02	15	When delivering the exhibits and equipment or constructing the stand	By e-mail: *****@***ru and To be carried with you
Delivery/Removal Permit Application/Consignment Note	D.03	16	When delivering the exhibits and equipment during the build-up and breakdown periods	To be carried with you
Application for Work and Service Passes (Contractor’s Staff)	D.04	17	When delivering the exhibits and equipment or constructing the stand	By e-mail: *****@***ru and To be carried with you
Information About Exhibitor’s Trademarks	D.05	18	By 20 January 2013	Exhibition Management Office *****@***ru
Application for Services	Application Form	19	October, 2012 – February, 2013	Service Bureau *****@***ru

I. GENERAL INFORMATION

1.1. Venue & Dates

Address: Expocentre Fairgrounds

Krasnopresnenskaya nab., 14

Moscow, Russia, 123100

“Vystavochnaya” metro station.

Access to Venue:

North Entrance: from 1st Krasnogvardeyskiy proyezd

West Entrance: from Vystavochnaya metro station

South Entrance: from Krasnopresnenskaya naberezhnaya

Entrance to Forum Pavilion: from Krasnopresnenskaya naberezhnaya

Entrance to Pavilion No. 7, Hall 1: from Krasnopresnenskaya naberezhnaya

By public transport: - “Vystavochnaya” metro station - “Ulitsa 1905 Goda” metro station: buses No. 12; trolleybuses No. 18, 54; shattle-buses No. 100, 28, 254, 283, 318, 461, 545 to the “Vystavochniy Kompleks. North Entrance bus stop”. - “Krasnopresnenskaya” metro station: buses No. 157, 77, 240, 205, 91; trolleybuses No. 7, 39; shattle-busses No. 474, 506, 10 to the “Vystavochniy Kompleks. South Entrance bus stop”. By car: – Krasnopresnenskaya nab., 14 (South Entrance): Forum Pavilion, Expocentre Office Building, Congress Centre – 1st Krasnogvardeyskiy proyezd (North Entrance): Pavilions No. 2, 8 and 3

The Venue

Expocentre Fairgrounds, Pavilion No.1

Dates

Build - up:	February 22 – 25 from 7 a. m. to 22 p. m.
Running:	February 26 – 28 from 10 a. m. to 6 p. m. March 01 from 10 a. m. to 4 p. m.
Dismantling:	from 8 p. m. March 01 to 8 a. m. March 02

Dear participants of an exhibition!

We pay your attention that there were changes in arrival procedure on "Expocentre". You can find new procedure of arrival at the following link: http://www. *****/en/participants/

During the build-up, running and dismantling periods the pavilions are open from 8 a. m. to 22 p. m.

Overtime work in the pavilions shall be authorized by the Pavilion Management.

Please note that during the running of the exhibition access for vehicles to deliver and pick up the exhibits is permitted only between 8 a. m. to 9.30 a. m. and 6 a. m. to 7.30 p. m.

Opening hours for visitors:

February March 01

10 a. m. to 6 p. m. 10 a. m. to 4 p. m.

Professional visitors have in advance to register on-line at http://tickets. *****/ to get free entrance to the exhibition.

Booking Offices Opening Times:

February	10 a. m. to 5 p. m.
March 01	10 a. m. to 2.50 p. m.
Visitors can enter the exhibition by 3 p. m.

Important

Between February 22 and March 02, 2013 the Exhibition Management Team will be located in pavilion №1.

1.2. Contact Information

	Name	Telephone	Fax	E-mail
Exhibition Director	Alexandr Gladkov	+7 (4	+7 (4 +7 (4	*****@***ru
Project Head	Elena Gureeva	+7 (4	+7 (4 +7 (4	*****@***ru
Deputy Project Head	Irina Morozova	+7 (4	+7 (4 +7 (4	*****@***ru
Exhibition Manager	Ekaterina Lyubashevskaya	+7 (4	+7 (4 +7 (4	*****@***ru
Tatiana Korotkova	+7 (4	+7 (4 +7 (4	*****@***ru
Nadejda Egorova	+7 (4	+7 (4 +7 (4	*****@***ru
Event Programme Coordinator/Event Manager	Nadejda Maksakova	+7 (4	+7 (4 +7 (4	*****@***ru
PR Director	+7 (4	+7 (4	*****@***ru
Accountant	Olga Titova	+7 (4	+7 (4	*****@***ru
Manager of the exhibition related services	Irina Zaharova	+7 (4	+7 (4	*****@***ru
Technical director	Elena Gorbatova	+7 (4	+7 (4	*****@***ru; *****@***ru

	Division	Telephone	Fax	E-mail
Exhibition Services	Service Bureau	+7 (4	+7 (4	*****@***ru *****@***ru
Telecommunications, equipment for presentations, radio announcements etc.	+7 (4	+7 (4	*****@***ru
Customs clearance, delivery of exhibits, cargo handling works, etc.	ExpoWesTrans, ZAO www. *****	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru
Conferences, seminars, roundtable discussions, presentations, corporate parties	Congress Division Olga Steshkina	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru; *****@***ru
Journalist accreditation, press conferences	Press Centre	+7 (4 +7 (4 +7 (4	*****@***ru

STANDS CONSTRUCTION
Contractor General of Expocentre Fairgrounds	Expoconsta, ZAO www. ***** Aleksandr Fedorovskiy	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru; *****@***ru
ADVERTISING
Marketing & Advertising Department	Outdoor advertising	+7 (4	*****@***ru
Advertising on video screens interactive terminals	+7 (4	+7 (4	*****@***ru
Advertising on Expocentre’s web site	+7 (4	+7 (4	*****@***ru
Catalogue Department	Advertising in the Official Catalogue and Exhibition Guide Julia Ageenko	+7 (4 +7 (4	+7 (4	*****@***ru; *****@***ru

Approval
Approval of non-standard and custom - built stands	Expoconsta, ZAO Technical Control Service	+7 (4	+7 (4	*****@***ru
Approval of delivery of plasma panels, audio and video equipment	Service Bureau	+7 (4	+7 (4	*****@***ru
Approval of electricity, compressed air and water supply connection points	Power Supply Division	+7 (4

Permission for stand construction, consultations and instructions on fire safety