Exhibitor manual (стр. 2 )

1.3 Important Information:

Responsibility for the safety of the exhibits and other exhibition property rests with the exhibitor. On-stand security service is available at the request and expense of the exhibitor.

The retail sale of exhibits and samples from stands during the exhibition is prohibited.

Stand cleaning shall be facilitated by the exhibitor. The cleaning service can be ordered from Servicexpo (the service is chargeable).

No packaging shall be stored on-stand. The storage of packaging can be arranged at the warehouse of Expowestrance ZAO.

Tel.: +7 (4, fax: +7 (4, е-mail: *****@***ru.

The Fire Department is entitled to impose a fine on any Exhibitor failing to comply with this rule and demand the immediate removal of the packaging.

When planning advertising activities and working demonstration of exhibits on your stand, please note that the sound pressure level shall not exceed 75 dB on the boundaries of an indoor stand and within 5 m of the borders of an outdoor stand. This restriction is imposed in the interests of the visitors and the other exhibitors. The sound pressure level is controlled by the metering equipment. The violation of this restriction is subject to penalty. If the exhibitor fails to pay the penalty, the stand will be disconnected from the electrical supply.

The delivery of LCDs and plasma screen displays, powerful projection and sound equipment, and concert lighting equipment shall be authorized by the Telecommunications Division.

The Application for Delivery/Removal of Exhibits and Equipment becomes valid only after authorization from the Telecommunications Division. Unauthorized delivery is subject to penalty (Please refer to the Penalties Section of the Rates for Services).

Should you have any questions, please contact the Telecommunications Division (Servicexpo, room No. 109). Telephone: +7 (4, fax: +7 (4

II. PREPARING FOR THE EXHIBITION

2.1. Paying For Participation

Please be reminded that ALL rental, insurance and service CHARGES shall be paid IN FULL to the account of Expocentre ZAO by the dates indicated on the invoices.

The Exhibitors who will have failed to settle overdue balance by 17 April 2010 will not be admitted to the exhibition site for stand construction.

If it is impossible for the Exhibitor to effect due payment via Bank transfer, the payment can be made in cash (RUB) at Servicexpo ZAO. The amount paid in cash shall not exceed 100,000 RUB (Instruction No.1843-U of the Central Bank of the Russian Federation d. d. 20.06.2007 ‘Limits on the amounts of cash payments and expenditures for legal entities and sole traders’). The payment can be made in cash via Sberbank RF. In this case the payer shall be the individual.

To promptly get accounting statements covering participation in the exhibition, please submit the following documents to the Exhibition Management Department:

·  2 originals of the Contract for participation in the exhibition duly signed and stamped.

·  2 originals of the stand layout duly signed and stamped.

·  5 originals of Power of Attorney (D.01) issued to a person authorized to sign the Acceptance Certificate for the Rented Stand Space and Rendered Services.

In case the authorized representative, acting under Power of Attorney, signs the Acceptance Certificate for the rented stand space and submits two originals of the Contract to the Exhibition Management Department during the exhibition, he/she will get back one original of the Contract, the Invoice and the Acceptance Certificate.

The exhibition accounting statements (one original of the Contract, the Stand Layout, the Acceptance Certificate and the Invoice) will be obtainable from the Exhibition Management Department on the last working day of the exhibition.

With any questions relating to invoices, payments and accounting statements, please contact Exhibition Accountant Ms. Marina Yu. Matjukhina: tel.: +7 (4, fax: +7 (4

In case the Exhibitor’s representative has not been issued with Power of Attorney, he/she should collect the exhibition documents from the Exhibition Management Department, have them signed by the Exhibitor and return them. After that the Exhibition Management Team will issue the closing accounting documents for the exhibition.

2.2. Ordering Services

Should you require additional services (except electric power for lighting the stand, 100 W of which per 1 sq. m are already included in the space rental charge), please complete the application form (see Forms Section, Application for Services) and send it to Servicexpo.

Manager of the Exhibition Related Services: Ms. Irina Yu. Zaharova

Tel.: +7 (4, fax: +7 (4

e-mail *****@***ru

*Stand Space Rate covers the cost of electrical power supply of 100 W (220 V) per 1 sq. m of rented space for lighting the stand.

In case of exhibiting energy-consuming equipment or using extra lighting equipment, the Exhibitor shall order additional electrical power connection of appropriate capacity (please, refer to the Rates for Services). All the electrical installation work on the stand, including installation of 380 W sockets for equipment, shall be performed by General Contractor Expoconsta ZAO. If the electrical installation work is performed by the Exhibitor or by a third party contractor, the work shall be authorized by the General Contractor (please, refer to the General Terms of Participation, Section No. 6 ‘Mounting and Dismantling. Design of Stands’).

Payments

Please note that the application for additional services shall be submitted and payments for them transferred before the beginning of the construction works (that is by 17 April 2010).

The services are rendered ONLY AFTER the service charges have been fully paid.

Payments for services may be made at Servicexpo cashier’s office during the build-up period.

Late orders and orders during the build-up period

Please, note that in case of late orders some services and equipment can be already unavailable.

Applications for connection to the mains during the build-up period are accepted only if technically possible.

IMPORTANT:

The Exhibitor’s representative shall be issued with Power of Attorney (D.01, Forms Section) in quintuplicate on the federal form or the company letterhead, authorizing him/her to sign financial documents, to collect passes for personnel and vehicles, to process orders at Servicexpo.

Services that are not listed on the application form can be provided at the exhibitor’s request. The list of services can be found on the following web-page: http://www. *****/ru/participants/services/

2.3. Submitting Company Information For the Official Catalogue

Regarding publication of your company entry in the Official catalogue, Exhibition Guide and Internet Catalogue, please contact the Catalogue Department not later than 20 March 2010.

Contact person: Ms. Nina N. Koroteeva

Tel.: +7 (4/53/02, fax: +7 (4/29-00

Email: *****@***ru, *****@***ru.

The application form for a catalogue entry is available on the exhibition web site http://www. *****/common/img/uploaded/exhibitions/inlegmash/inlegmash2010_catalog_rus. doc

Every registered participant will receive one copy of the Official Catalogue and the Exhibition Guide.

2.4. Constructing An Exhibition Stand

Regarding stand construction and fitting, please contact:

Expoconsta ZAO, tel: +7 (4, fax: +7 (4, ,

email: *****@***ru, website: www. *****

Person in charge: Mr. Alexandr V. Fedorovsky, tel.: 7 (4, +7 (4,

email: *****@***ru

KraftExpo OOO, tel.: +7 (4/93, fax: +7 (4, email: *****@***ru, website: www. *****

Montazhnik-Expo OOO, tel.: +7 (4, fax: +7 (4,

email: *****@***ru

In case of constructing a self-build stand or hiring a third party contractor, the Exhibitor shall follow the guidelines of Section 6 of the General Terms of Participation.

IF THE EXHIBITOR IS BUILDING:

·  A STAND EXCEEDING 2,5 m in height, the Exhibitor shall submit a sectional drawing of the stand to the Exhibition Management Department for approval;

·  A DOUBLE STOREY STAND, the Exhibitor shall inform the Exhibition Management Department about it in writing and have the stand technical drawing approved by Expoconsta ZAO (tel. +7 (4), and by Fire Department No. 160.

Telephone for further inquiries: +7 (4.

Technical Director of the exhibition: Mr. Oleg V. Litvinov

2.5. Advertising at Expocentre Fairgrounds

IMPORTANT: Any indoor suspended advertising structures (banners, flags, rotating cubes etc.) must be confined within the allocated stand area (within 1 m of its boundaries) and may not project into or over any gangway. Any overhead works must only be performed by the competent staff of Expoconsta ZAO.

For the information regarding outdoor advertising at the venue, please contact the Advertising Department and Ms. Elena G. Bulanceva.

Tel.: +7 (4, e-mail: *****@***ru.

Suspension of any advertising structures (banners, flags etc.) is permitted only within the boundaries of the rented stand space and shall be performed by Expoconsta ZAO.

Tel.: +7 (4

III. PROCESSING ADMISSION DOCUMENTS, DELIVERING EXHIBITS AND EQUIPMENT

Please note that the procedure of obtaining passes to the venue has changed. The passes are issued in printed form showing the holder’s name and the name of the company.

3.1. Receiving Passes/Permits

To obtain the Exhibitor Passes for the Exhibitor’s staff as well as Work Passes for the Contractor’s staff involved in stand construction, the Exhibitor shall:

1. issue Power of Attorney (D.01) in quintuplicate.

2. submit Applications for Exhibitor (D.02) and Work (D.04) Passes (1 copy each).

The Applications shall be printed on the letterhead of the company, duly stamped and signed by the company’s CEO. The applications shall show the names of technicians, engineers, builders and other Exhibitor’s and Contractor’s staff involved in construction and dismantling of the exhibition stand.

3. Collect passes and permits on presentation of Power of Attorney (D.01) and Applications for Exhibitor (D.02) and Work (D.04) Passes.

Please note that work and exhibitor passes are issued in printed from with the person’s full name and the name of the company shown on them.

To speed up the procedure of getting passes, please fill in the form (http://www. *****/common/img/uploaded/divisions/exposervice/BlankSpiska. xls) showing the list of staff who will be working on the stand during the exhibition and involved in the construction-dismantling works, and email it to *****@***ru not later than 10 April 2010.

Exhibitor Passes (badges) are valid for entry to Expocentre Fairgrounds throughout the build-up, open and breakdown periods of the exhibition.

Exhibitor Passes are issued as follows:

·  1 pass per each 3 sq. m of rented space, if the rented space is up to 90 sq. m;

·  30 passes, if the rented space is 90 sq. m;

·  1 extra pass per each 6 sq. m of the rented space, if the rented space exceeds 90 sq. m.

Additional Exhibitor Passes are available either via bank transfer (by pre-order, please refer to the Application Form in the Forms Section) or for cash (880 rub + VAT per pass) at Servicexpo ZAO.

Work Passes are valid for the build-up and breakdown periods.

IMPORTANT: Stand-Building Contractors shall receive passes for their staff themselves.

Exhibitors and Contractors shall wear their passes at the venue at all times. The Security Service will deny access to the venue for persons without passes or permits.

Individual Invitations (flyers) are provided by the Exhibition Management Department at the Exhibitor’s request.

3.2. DELIVERING/REMOVING EQUIPMENT AND EXHIBITS (NOT REQUIRING CUSTOMS CLEARANCE)

IMPORTANT: Please note that since September 2009 the delivery/removal procedure at Expocentre Fairgrounds has been simplified.

Registration is held and Delivery/Removal Permits are issued at the Control Stations (PDP) located near Entrance Gates No. 1 and 2.

One-entry passes for vehicles are issued only if the Exhibitor has no overdue payments.

Please note that regarding any issues arising during the delivery/removal of exhibits and equipment (absence on the list of exhibitors etc.) the Exhibition Management Team should be contacted, tel.: +7 (4

DELIVERY OF EXHIBITS AND EQUIPMENT is carried out through the following entrance gates (please refer to the venue layout):

Entrance Gate No. 21 (from Krasnopresnenskaya naberezhnaya) – the Forum Pavilion.

REMOVAL OF EXHIBITS AND EQUIPMENT is carried out through the following Gates (please, refer to the venue layout):

Entrance Gate No. 21 (from Krasnopresnenskaya naberezhnaya) – the Forum Pavilion.

Telephone numbers of the Control Stations and Pavilion Managers

	Landline number	Internal extension number
Control Station No. 1	+7 (4	39-59
Control Station No. 2	+7 (4	27-29
The Forum Pavilion	+7 (4	25-04

Vehicles delivering/removing exhibits are admitted to the Fairgrounds on presentation of valid one-entry delivery/removal passes and permits.

The one-entry passes are obtainable on the date of entry from the Control Station through which the delivery is carried out.

Delivery/Removal Procedure

Step 1. Make the payment for the participation in the exhibition and send the copy of the payment order by fax +7 (4

The Exhibitors are strongly recommended to effect due payments within the allotted period: the Exhibitors who will have failed to settle overdue balance by 17 April 2010 will not be admitted to the exhibition site for stand construction.

Step. 2 Issue General Power of Attorney (D.01) or Power of Attorney (D.01A), authorizing the driver-freight forwarder or a person escorting the goods to get one-entry passes, and 2 copies of the Delivery/Removal Permit Application/Consignment Note (D.03).

The Application/Consignment Note shall be printed on the letterhead of the company and duly signed and stamped by the Company’s CEO.

In addition to the exhibits and equipment, the application shall show the list of household accessories and home appliances.

IMPORTANT:

To move-in the Exhibitor shall receive the approval:

1.  from Fire Station No. 160 of stand structures and construction materials (mandatory).

2.  from Expoconsta ZAO of the stand layout and the number of storeys; of stand structures, construction materials, electrical installation work, plumbing and rigging works etc (mandatory).

3.  from the Telecommunications Division if delivering third party’s multimedia equipment, as well as radio electronic equipment and high frequency units.

4.  from the Capital Construction Department if delivering heavy and large exhibits.

Step 3. Show General Power of Attorney (D.01) or Power of Attorney (D.01A), one original of the Delivery Permit Application/Consignment Note (D.03) and give the registration number of the vehicle entering the venue to the Control Station Officer.

Step 4. Receive a one-entry pass from the Control Station Officer. Get the information on the availability of empty parking lots near the Pavilion and the time of your entrance to the venue from the Officer; proceed to the Entrance Gate.

Step 5. Show the one-entry pass and one original of the Delivery/Removal Permit Application (D.03) to the Security Officer at the Entrance Gate; submit the vehicle for a security inspection. The Security Officer will indicate the entrance time in the pass.

Step 6. Proceed to the loading/unloading site and show the Delivery/Removal Permit Application (D.03) to the Manager of the Pavilion where your stand is located.

One original of the Delivery/Removal Permit Application shall be retained by the exhibitor; the other shall be submitted to the Administration of the Pavilion or of the open air site.

Hand delivery of exhibits, office equipment and kitchen appliances is permitted on presentation of the one-entry pass. The passes are obtainable from the Manager of the Pavilion where your stand is located. The one-entry passes are issued on presentation of the Delivery/Removal Permit Application (D.03) (in duplicate, one original shall be retained by the Exhibitor; the other shall be submitted to the Pavilion Manager).

Hand removal of exhibits, office equipment and kitchen appliances is permitted on presentation of the removal permit. The removal permits are obtainable from the Manager of the Pavilion where your stand is located. The permits are issued on presentation of the Delivery/Removal Permit Application (D.03).

Step 7. To remove the exhibits and equipment, apply to the Control Station Officer for a one-entry pass, submitting General Power of Attorney (D.01) or Power of Attorney (D.01A).

Step 8. Once the one-entry pass is received, submit your copy of the approved Delivery/Removal Permit Application (D.03) to the Pavilion/Open Air Site Manager and have the time of removal marked on it.

IMPORTANT:

Companies exhibiting in the Forum Pavilion can obtain one-entry passes from Control Station No.1 (near Entrance Gate No. 1, please refer to the venue layout).

Vehicles should leave the Fairgrounds immediately after the exhibits and equipment have been unloaded/collected.

Delivery of equipment and exhibits that do not require clearance at Expocentre’s Customs Office is carried out during the build-up period from 8.00 to 19.30.

• All exhibits shall be delivered to the exhibition site by 17.00 of the last build-up day (19 April 2010).

• Hand delivery of small items is permitted on the opening day of the exhibition ONLY from 8.00 to 9.30.

Additional delivery of office equipment and household items to the Fairgrounds during the exhibition is permitted only between 8.00 and 9.30 and between 18.00 and 19.30.

All cargoes (exhibits) shall be unpacked and the empty packaging removed from the Pavilions and from the Fairgrounds by 9.30 of the first working day of the exhibition (20 April 2010), otherwise Expocentre reserves the right to dispatch the remaining unpacked exhibits to the warehouse of Expowestrans ZAO (1st Krasnogvardeysky proyezd 14, tel.: +7 (4, ; fax +7 (4The exhibits will be transferred to the warehouse and stored there at the Exhibitor’s expense. Transfer and warehousing of the exhibits will be charged to the Exhibitor according to Expowestrans tariffs.

ADMISSION OF FREIGHT VEHICLES AND NON-RESIDENT VEHICLES TO THE AREA WITHIN THE THIRD TRANSPORT RING.

The information on how to get passes for freight vehicles to the area within the Third Transport Ring of Moscow (to get to Expocentre Fairgrounds)

1. The passes are issued by the Authorization and Control Unit of STSI (The State Traffic Safety Inspectorate). Address: Moscow, Bolshaya Kosinskaya, 18, Tel.: +7 (4, fax: +7 (4

2. To obtain the passes, the following documents shall be submitted to the Authorization Control Unit of STSI:

·  Contract for participation showing the venue and the dates of the exhibition;

·  Comprehensive information about the Company-Applicant (the card of the enterprise);

·  If the vehicle is rented by the Company-Applicant, the Car Rental Contract is mandatory;

·  Consignment documents showing weight and volume of the cargo;

·  The original and a copy of the vehicle registration documents or the certificate of conformity showing Euro 2 or a better emissions standard.

3.3. HANDLING LOADS

For freight forwarding services, unloading of exhibits and employment of rigging personnel, please contact Expowestrans ZAO Tel.: +7 (4, 31, fax: +7 (4, email: *****@***ru.

No vehicles equipped with hoists and other equipment for unloading/loading of exhibits are permitted to access the venue! Load handling, construction and dismantling works that employ heavy lifting equipment may only be performed by Expowestrans and shall be ordered separately. Tel.: +7 (4, , fax: +7 (4, email: *****@***ru.

Expowestrans office is located in Pavilion No. 2, Tower 5 of Expocentre Fairgrounds.

Expowestrans, ZAO offers consulting services regarding customs clearance of the exhibition freight.

IV. USEFUL INFORMATION

For You and Your Partners:

Invite your partners and colleagues to the exhibition (http://tickets. *****/invite. php? lang=eng&idExh=925)

Plan meetings beforehand (http://www. *****/ru/menu2/visitors/mm/)

Hold negotiations with customers and partners in the Business Centre

Access the Internet in Wi-Fi zones

View the exhibition sections (http://www. *****/en/subjects/)

Search for the information about the companies or sections in the Official Catalogue, Exhibition Guide or in the Information and Advertising System of Expocentre Fairgrounds (http://www. *****/common/img/uploaded/exhibitions/expo_tochki_terminalov. gif)

View the venue location map (http://www. *****/ru/transport/) and the layout of Expocentre Fairgrounds (http://www. *****/common/img/uploaded/exhibitions/expo_map_big. gif) beforehand.

Should the necessity arise, exchange currency or get cash from ATM machines located at Servicexpo Office or in the gallery between pavilions No. 2 and 8.

Don’t forget about lunches in coffee bars and restaurants (http://www. *****/common/img/uploaded/exhibitions/pitanie. gif)

Delivery of hot meals to your stand, catering and event management services for receptions, cocktail and buffet parties.

Should you have any questions, please contact the Exhibition Management Team.

+7 (4

Email: *****@***ru

WE WISH YOU EVERY SUCCESS IN EXHIBITING!

V FORMS:

D.01

SAMPLE POWER OF ATTORNEY

To be printed on the exhibitor’s letterhead

Please, issue in quintuplicate

Power of Attorney No.

Issued Date _____________________

(dd-mm-yyyy)

Expiry Date _____________________

(dd-mm-yyyy)

________________________________________________________________________________________

(Company name and address)

________________________________________________________________________________________

(Payer name and address)

Bank Account No. ____________________________ in __________________________________________

(Bank name)

hereby authorizes _______________________________________________________________________

(Full name, job title)

Passport No. _________________________________________________

Issued by _________________________________________ Issued Date ____________________________

1)  to sign documents listed below:

-  Application for Participation in the Exhibition,

-  Contract for Participation in the Exhibition,

-  Contract for Holding Additional Events,

-  Acceptance Statement for Rented Exhibition Space,

-  Orders for Additional Services,

-  Acceptance Reports.

2)  to receive from Expocentre the listed below documents for participation in the __________________:

-  Exhibitor Passes,

-  Work Passes (valid during build-up and breakdown only),

-  Vehicle Passes.

3)  to sign other documents and perform other actions related to participation in the exhibition, including compliance with fire regulations, safety measures and other regulations and requirements set by current legislation, receive orders, proposals, protocols and statements of administrative offences and violations from state inspecting and oversight bodies.

Signature of Recipient ______________________________________________________________________

Company’s CEO ________________________________ ____________________

(Full name) (Signature)

Chief Accountant _____________________________ ________________________________

(Full name) (Signature)

Company Stamp

In case the delivery/removal process is run by the financially accountable person he/she shall only be issued with this Power of Attorney (in quintuplicate).

D.01А

For driver-freight forwarder or person escorting the goods

To be printed on the Exhibitor’s letterhead.

The name of the paying company under Contract with Expocentre shall be shown.

To be issued in duplicate.

Power of Attorney No.

Issued Date _____________________

(dd-mm-yyyy)

Expiry Date _____________________

(dd-mm-yyyy)

____________________________________________________________________________________

(Company name and address)

____________________________________________________________________________________

(Payer name and address)

Bank Account No. ____________________________ in _______________________________________

(Bank name)

hereby authorizes ____________________________________________________________________

(Full name, job title)

Passport No. _________________________________________________

Issued by _________________________________________ Issued Date ________________________

to collect one-entry delivery/removal passes to the venue of Inlegmash’2010 from Exocentre ZAO.

Recipient’ Signature __________________________________________________________________

Company’s CEO ________________________________ ____________________

(Full name) (Signature)

Chief Accountant _____________________________ ________________________________

(Full name) (Signature)

Company Stamp

D.02

APPLICATION FOR EXHIBITOR PASSES

On the letterhead of the Contract Holder

Expocentre ZAO

Servicexpo Firm

Herewith we ask you to issue ________________ (quantity of passes) Exhibitor Passes valid throughout the Inlegmash’2010 International Exhibition to _________________________ (full name, job title of the Exhibitor’s representative) of the _____________________________ (name of the exhibiting company).

No.	(Exhibitor Passes for*) Full Name., Job Title

**Add rows if necessary.