Exhibitor manual (стр. 1 )

INLEGMASH’2010

EXHIBITOR MANUAL

Dear Exhibitors,

We greatly appreciate your decision to take part in the 12th Inlegmash International Exhibition. Please, read this Exhibitor Manual as it contains information that will enable you to prepare for the exhibition smoothly.

We, on our part, will do our best to maximize the efficiency of your participation.

We will be happy to answer any questions that may arise in the run-up to the exhibition, as well as to help you in preparing for the show and to give guidance on how to do it most effectively.

Please note that in order to get the closing accounting documents for the exhibition (the invoice, the acceptance report for rendered services and rented stand space, the contract) the Exhibitor’s authorized representative shall have the Acceptance Report for rented stand space and rendered services signed at the Exhibition Management Department during the build-up period.

To do so, the representative shall have Power of Attorney (D.01) to sign the Acceptance Report and 2 originals of the Contract.

The closing documents can be collected from the Exhibition Management Department on the last exhibition day.

We wish you successful exhibiting!

Inlegmash’2010 Exhibition Management Team

CONTENT

I. GENERAL INFORMATION p. 3

1	VENUE AND DATES
2	CONTACTS
3	IMPORTANT INFORMATION

II. PREPARING FOR THE EXHIBITION p. 7

1	PAYING FOR PARTICIPATION
2	ORDERING SERVICES
3	SUBMITTING INFORMATION FOR THE OFFICIAL CATALOGUE
4	CONSTRUCTING AN EXHIBITION STAND
5	ADVERTISING AT THE VENUE

III. PROCESSING ADMISSION DOCUMENTS, DELIVERING EXHIBITS AND EQUIPMENT. p. 9

1	RECEIVING PASSES
2	DELIVERING EXHIBITS AND EQUIPMENT
3	HANDLING LOADS

IV. USEFUL INFORMATION p. 14

V. FORMS p. 15

MANDATORY FORMS

Forms	Form No.	When to submit	Submit to
Power of Attorney	D.01	When moving in, to process exhibition documents, exhibitor, work and vehicle passes.	To be carried with you
D.01А	When delivering/removing exhibits and equipment (issued only to drivers-freight forwarders and persons escorting the goods)	To be carried with you
Application for Exhibitor Passes	D.02	When delivering exhibits and equipment or constructing the stand	to be carried with you
Delivery/Removal Permit Application/Consignment Note	D.03	When delivering exhibits and equipment or constructing the stand	To be carried with you
Application for Work and Service Passes (Contractor’s Staff)	D.04	When delivering the exhibits and equipment or constructing/dismantling stand	to be carried with you
Application for Services	Application Form	January - April	Servicexpo

I. GENERAL INFORMATION

1.1. Venue And Dates

Address:

Expocentre Fairgrounds

Krasnopresnenskaya nab., 14, Moscow, Russia, 123100

Access to the Venue:

North Entrance: from 1st Krasnogvardeysky proyezd

West Entrance: from Vystavochnaya metro station

South Entrance: from Krasnopresnenskaya naberezhnaya

Entrance to the Forum Pavilion: from Krasnopresnenskaya naberezhnaya

Entrance to Pavilion No. 7, Hall 1: from Krasnopresnenskaya naberezhnaya

By public transport: - Vystavochnaya metro station - Ulitsa 1905 Goda metro station: bus No. 12; mini-bus No. 100 to the Vystavochny Kompleks. Severny Vkhod (Expocentre Fairgrounds. North Entrance) bus stop; - Krasnopresnenskaya metro station: mini-bus No. 546 to the Vystavochny Kompleks. Yuzhny Vkhod (Expocentre Fairgrounds. South Entrance) bus stop. By car: – Krasnopresnenskaya nab. 14 (South Entrance): to Pavilion No. 1, office block, Congress Centre; – 1st Krasnogvardeysky proyezd (North Entrance): to Pavilions No. 2, 8 and 3.

Venue: Expocentre Fairgrounds, the Forum Pavilion

Dates

Build - up:	17 – 19 April from 8.00 to 20.00
Open Period:	20 – 22 April from 10.00 to 18.00
Breakdown:	23 – 24 April from 8.00 to 20.00

Throughout the build-up, open and breakdown periods the pavilions are open from 8.00 to 20.00.

Overtime work in the pavilions shall be authorized by the Pavilion Management (the service is chargeable, please refer to the Rates for Services).

Please, note that during the open period of the exhibition access for vehicles to deliver and collect exhibits is permitted only between 8 and 18.

Public Days:

20-22 April

10

Booking Offices (catalogues on sale):

April 20–22	10.00 – 17.00
April 22	Visitors are admitted to the exhibition till 17.30

Business trip certificates can be processed at the Pass Offices near the entrances to Expocentre Fairgrounds.

1.2. Contacts

	Name	Telephone	Fax	Email
Head of the Project	Ilona V. Tsareva	+7 (4	*****@***ru
Promotion Manager	Lada Yu. Romanova	+7 (4	+7 (4	*****@***ru
Business Programme Coordinator	Tatiana N. Zinovyeva	+7 (4	+7 (4	*****@***ru
Exhibition Accountant	Marina Yu. Matjukhina	+7 (4	+7 (4	*****@***ru
Manager of the exhibition related services	Irina Yu. Zaharova	+7 (4	+7 (4	*****@***ru
Technical Director	Oleg V. Litvinov	+7 (4	+7 (4	*****@***ru
Shell-Scheme Construction Manager	Alexandr V. Fedorovsky	+7 (4 +7 (4	+7 (4	*****@***ru

	Division	Telephone	Fax	Email
Exhibition Services	Servicexpo	+7 (4	+7 (4	*****@***ru *****@***ru
Telecommunications, equipment for presentations, radio announcements etc.	Telecommunications Division	+7 (4	+7 (4	*****@***ru
Customs clearance, delivery of exhibits, cargo handling works, etc.	Expowestrans ZAO www. *****	+7 (4 +7 (4 +7 (4	+7 (4 +7 (4	*****@***ru
Conferences, seminars, roundtable discussions, presentations, corporate parties	Congress Division Svetlana V. Pancheva	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru; *****@***ru
Journalist accreditation, press conferences	Press Centre	+7 (4 +7 (4 +7 (4	*****@***ru

Authorization
Non-standard and custom - built stands	Expoconsta ZAO Technical Control Service	+7 (4 +7 (4	+7 (4	*****@***ru
Fire Inspection	Fire Department No.160	+7 (4	+7 (4
Delivery of plasma screen displays, audio and video equipment	Telecommunication Division	+7 (4	+7 (4	*****@***ru
Electricity, compressed air and water supply connection points	Energocentre (Power Supply Division)	+7 (4

STAND CONSTRUCTION
General Contractor of Expocentre Fairgrounds	Expoconsta ZAO www. *****	+7 (4 +7 (4	+7 (4 +7 (4	*****@***ru
Official Contractor of Expocentre Fairgrounds	KraftExpo OOO www. *****	+7 (4	+7 (4	*****@***ru
Official Contractor of Expocentre Fairgrounds	MontazhnikExpo OOO www. *****	+7 (4	*****@***ru
ADVERTISING
Advertising Department	Outdoor advertising
Advertising on plasma screen displays and interactive terminals	+7 (4
	Advertising on Expocentre’s website	+7 (4
Catalogue Department	Advertising in the official catalogue and the guide of the exhibition (Nina N. Koroteeva)	+7 (4 +7 (4	+7 (4	*****@***ru *****@***ru

	Division	Telephone
First-aid post	Pavilion No.1 (at the main entrance)	+7 (4
Security	Security Department	+7 (4 (24-hour)
	Police	+7 (4