Exhibitor manual XXI International agricultural exhibition and trade-fair “AGRORUS – 2012” (стр. 2 )

1. Exhibition working hours

Exhibition	Date, time	Works
EXHIBITION
Mounting	August 22-24 09:00 - 19:00	Mounting of booth equipment and large-scale exhibits;
August 25 09:00 - 20:00	Participants’ arrival and registration, decoration of exhibition booths, mounting of exhibits;
August 26 09:00 – 22:00	Participants’ arrival and registration
Exhibition August 27 – September 02, 2012	09:00 -10:00	Participants are allowed to enter the exhibition venue; Delivery of additional equipment, goods and exhibits
10:00 - 19:00	Exhibition is open for visitors;
Shall be specified additionally	Official opening ceremony of the exhibition, visiting of the exhibition booths by the official delegation;
19:00 – 19:20	Participants are leaving the exhibition venue;
Attention!!! August 27	Delivery of additional equipment, goods and exhibits is FORBIDDEN
August 28- September 02 08:00 – 09:30	Delivery of additional equipment, goods and exhibits
Dismantling	September 02, 18:00-22:00	Exposition dismantling. Participant’s departure.
Trade-fair
Mounting	August 22-24 09:00 - 19:00	Mounting of trade-fair and large-scale exhibits
August 25 09:00 - 20:00	Participants’ arrival and registration, decoration of trade-fair booths, mounting of exhibits. Registration of participants in Pavilion 4 (Service bureau)
August 26 09:00 – 22:00	Participants’ arrival and registration. Registration of participants in Pavilion 4 (Service bureau)
Trade-fair August 27 – September 02, 2012	Attention!!! August 27	Delivery of additional equipment, goods and exhibits is FORBIDDEN
August 28- September 02 08:00 – 09:30	Delivery of additional equipment, goods and exhibits
09:00 -10:00	Participants are allowed to enter the trade-fair venue
10:00 - 19:00	Trade-fair is open for visitors
19:00-19:30	Participants are leaving the trade-fair venue;
Dismantling	September 02, 18:00-22:00	Exposition dismantling. Participants’ departure.
September 03 09:00-20:00	Exposition dismantling. Participants’ departure.

Note:

In case of mounting/dismantling period prolongation under the participant’s request the additional payment shall constitute 4 EUR /hour per 1 sq. m. of rented exhibition space but not less than 172 EUR per 1 hour (excluding VAT. The access to the territory of exhibition complex, located at 103, Bolshoy pr., V. O., St. Petersburg during the exhibition shall be paid.

2. Participant registration

Any company or organization, interested in participating in the exhibition should send to the Organizers a filled and signed «Application form for participation in the exhibition», order for any additional services, and information for the official catalogue and then make a contract on participation in the exhibition(the application forms are enclosed).

In case of raw exhibition space booking the exhibitor is obliged to coordinate the booth engineering factors. The booth planning (design draft) with the connections diagram and the indications of the requested power level should be provided to the Organizers. The following document must also be presented:

·  The copies of fire safety certificates for all materials, used during the booths’ mounting.

·  The protocol of the insulation-resistance test of any electrical equipment, wires, cables, used by the company, having the respective licenses.

·  Passport for any electrical equipment and hardware.

On the bases of the received applications the Organized sends the participant the invoice to be fully paid not later August 05, 2012.

3. Participation fee

ALL PRICES ARE SPECIFIED EXCLUDING VAT!!!

Compulsory fees:

·  Registration fee for the exhibition participant

·  Registration fee for the trade-fair participant

Registration fee (exhibition) for each participating company – 250 EUR. (+ VAT 18%) includes:

·  publication of the official catalogue (50 words excluding prepositions, in Russian and English, + contact details).

The exceeding information shall be paid extra.

·  1 copy of the exhibition catalogue,

·  1 invitation to the official reception

·  10 invitations to the exhibition

·  accreditation of the company representatives (1accreditation for 4 sq. m.) with provision of participant’s badges

·  participation in the exhibition events (except events requiring the personal invitation),

·  on-line registration of participants

·  publication of the information on the official web-site

·  exhibition advertising campaign

·  set of information materials,

·  1 access card for participant’s transport during mounting/dismantling period

Registration fee (trade-fair) for each participating company – 130 EUR. (+ VAT 18%) includes:

·  accreditation of the company representatives (1accreditation for 4 sq. m.) with provision of participant’s badges

·  participation in the exhibition events (except events requiring the personal invitation),

·  on-line registration of participants

·  publication of the information on the official web-site

·  exhibition advertising campaign

·  set of information materials,

·  5 invitations to the exhibition

·  1 access card for participant’s transport during mounting/dismantling period

Cost of exhibition space and accreditation

Item	Unit	Includes:	Price (EUR.)
Equipped exhibition space	1 sq. m.	Exhibition booth (exhibition space, wall sections, carpeting, fascia – up to 10 signs), general security, cleaning of passages and toilets, general lighting. Minimum size of the exhibition booth – 4 sq. m.	195,00
Equipped trade-fair space	1 sq. m.	Exhibition booth (exhibition space, wall sections, carpeting, fascia – up to 10 signs),general security, cleaning of passages and toilets, general lighting. Minimum size of the exhibition booth – 4 sq. m.	206,00
Unequipped exhibition space	1 sq. m.	Exhibition space, general security, cleaning of passages and toilets, general lighting. Minimum size of the exhibition booth – 4 sq. m.	130,00
Unequipped trade-fair space	1 sq. m.	Exhibition space, general security, cleaning of passages and toilets, general lighting. Minimum size of the exhibition booth – 4 sq. m.	138,00
Outdoor exhibition space	1 sq. m.	Area in front of the pavilions	84,00
Outdoor trade-fair space	1 sq. m.	Exhibition complex area	110,00
Accreditation, 1 person.		Set of exhibition information materials, access to the exhibition, participation in the exhibition events (except events requiring the personal invitation), 1 copy of the catalogue, distribution of exhibitor’s information materials via information stand, 1 ticket to the official reception	110,00

Minimum size of the linear exhibition booth – 4 sq. m.

Minimum depth of the exhibition booth – 2 m.

For demonstration of his products (goods, services) the PARTICIPANT of the exhibition may rent:

-  Standard exposition booth;

-  Exposition booth with the individual design

-  Indoor equipped exhibition (trade-fair) space

-  Indoor unequipped exhibition (trade-fair) space in the pavilion for exhibition booth;

-  Outdoor exhibition (trade-fair) space;

The planning of the exhibition, modifications, and/or any alternatives shall be made ONLY by the Organizer and may not be disputed by the exhibitors.

·  Trade stalls

The outdoor trade-fair includes the trade stalls presenting foodstuffs, seeds, garden inventory, plant protective agents, folk crafts products, consumer goods. For participation in the trade stall the exhibitor must have all regulatory documents (active on the territory of the Russian Federation). The organizers of the public catering must coordinate the scope of realized products with the Central sanitary-hygienic station of the Vasilievsky district.

All places for vehicle-based trade are assigned only by the Organizer.

4. Official catalogue

The information materials to the official catalogue are accepted no later than August 05, 2012.

The information file shall be filled in according to the Form 10 and 11 send to the participation

The registration fee includes publication of the participant’s information in the official catalogue (50 words, excluding prepositions, both in Russian and English, and his contacts). The information which exceeds this volume shall be paid extra.

The cost of publication constitutes 130 EUR + VAT 18%. Information for publication in the official catalogue shall be presented as electronic document both in English and Russian. The size of the text shall not exceed 500 signs (for each language), excluding prepositions but including punctuation marks.

Notes:

·  The information exceeding 50 words shall be paid extra according to the basic rats for advertising in the official catalogue.

·  In case of participation fee not being made in full measure the participant’s information shall not be included into the official catalogue.

.

Cost of publication of the full-colour advertising module - 515 EUR +VAT 18%. 1 page, the total volume shall be coordinated with the Organizer.

o 1 advertising page ………………………………………….……….230 EUR

o 2nd cover page ………………………………………………………515 EUR

o 3rd cover page............................................... …….. ………..515 EUR

o 4th cover page................................................................EUR.

o Company logo (full-colour) ………………………………………52 EUR

5. Distant participation

Distant participation – 230 EUR + VAT 18% (FORM №12)

Includes: Publication of the company’s information in the official catalogue (50 words excluding prepositions in English and in Russian; company’s contact details), placing of the company’s information on the exhibition official web-site, 1 copy of exhibition catalogue, distribution of the advertising materials via the information stand.

6. Work of advertisers

The work of advertisers (promoters) outside the exhibition booth shall be permitted only after the payment of their accreditation (Form 13).

The work of advertisers (promoters) outside the exhibition booth shall not cause any inconvenience to other participants and visitors.

In addition the participant may request the services of promotional staff from JSC “ExpoForum”. The cost of services of 1 (one) person constitutes 60 EUR + VAT 18 % per 1 day в день (09

Note:

The Organizers reserve the right to remove from the exhibition area the promoters having not received the accreditation

7. Participation fee

The complete payment for participation in the exhibition shall be made no later than August 05, 2012. The payment shall be confirmed by the copy of the payment commission with the bank remark about the payment in full measure for all required services, including VAT (18%). The payment in cash shall be made only in Service-Bureau (Pavilion 4, 10.00-17.00 during the working days).

The participant’s booth location is considered reserved only after the payment of the advance payment at the rate of 50% of total exhibition area rental cost and 100% of registration fee (shall be paid in 10 business days after receipt of the invoice).

The final payment for the exhibition participation shall be made no later than August 05, 2012.

In case of violating of the stated dates the Organizers reserve the right to change the location of the booth within the pavilion or move the booth into another pavilion, having informed the participants about the situation, or even refuse the participant to provide the requested services.

ATTENTION!

Without the prepayment having been made at the rate of 100% the participant is not allowed to enter the exhibition and the exhibition booth construction shall not be made.

8. Participation withdrawal

In case of the exhibition withdrawal after August 05, 2012 the exhibitor suffers the penal sanctions at the rate of 100% of the whole participation cost.

In case of exhibition space reduction by the exhibitor the Organizer reserves the right to change the location of the booth within the pavilion or move the booth into another pavilion, having informed the participants about the situation.

9. Exhibition regulations

·  Exhibition booth and participant’s conduct shall not cause any inconvenience to other participants.

·  Participant may start the dismantling works only after the exhibition closing on September 02, 2012 (at 19.00).

·  Booth cleaning, as well as cleaning of the occupied area is executed by the Participant, or by special services, according the participant’s order and at his own expenses.

·  During the exhibition every Participant should send his representative to the Pavilion opening at 09.00 and its closing at 19.00

10. Cargo handling

All transport-forwarding services and concomitant customs formalities and works done on the territory of exhibition complex, located at 103, Bolshoy pr., V. O., St. Petersburg should be performed by LTD “PAN BALT Service” which possesses an exclusive right to execute the above mentioned operations and services.

Any participant or his forwarding agent should negotiate an individual contract with the «PAN-BALT Service» company (Page 4) for executing of works mentioned above not later than 2 months before the exhibition beginning

Phone No.: + 7 (8

11. Security and Safety

During the whole period of the exhibition work the Organizers provide the procedure of general security of the exhibition, twenty-four-hour maintenance of public order at the exhibition area, excluding the particular security of the exhibits and other tangible property, owned by the participant.

The organizer is not responsible for safety of the exhibits and other tangible property, owned by the participant.

If necessary, the participant may order the particular security service of his booth during the daytime or night, as well as the security service of the booths at the outdoor exhibition area:

JSC «Union»

Tel.:+7 (8,

12. Copyright and related rights compliance

The Participant (Exhibitor) refuses the intention of public performance of any creative products during the exhibition.

In case of public performance of any creations (writings, phonograms, performances, game performances, declamations, singing, dancing, presentation of the audio-visual creations) during the exhibition, the participant must independently negotiate the contracts and make all the payments, connected with the usage of the subject matters of copyright or related rights by himself, his colleagues or partners during the period of the present contract activity.

In case of any kinds of reclamations towards the Organizer, connected with the usage of the subject matters of copyright or related rights by the Exhibitor or the third persons, invited by the exhibitor onto the territory of exhibition complex, located at 103, Bolshoy pr., V. O., St. Petersburg, the participant is obliged without resort to courts to compensate the material losses, suffered by the Organizer and caused by the following reclamations, including the sums stated in the plaintiff’s claims.

If the participant violates the above-listed “Terms of participation” he will not be admitted to the exhibition.

Form 1

application for participation in exhibition “agrorus – 2012”

August 27 – September 02

Please, send the filled-in application no later than August 05, 2012 (Phone/Fax: (8, 2 N. *****@***ru, Е*****@***ru)

1.Company

Country ____________________ Index______________________ City _____________________________________

Actual address _________________________________________________________________________________

Legal address_________________________________________________________________________________

INN __________________________________________KPP code _______________________________________________________

Bank ______________________________ Bank address ______________________________________________________________

Account ___________________________________________SWIFT ____________________________________________________

o Director/ o Director General (mark þ where necessary )

Full name _________________________________________________________________________________________

Contact person_________________________________________________________________________________________________

Phone ______________________________Fax_________________________________ E-mail________________________________

Company field of activity _____________________________________________________________________

2. Registration fee for each participating company - o 250,00 EUR (+ VAT 18%)

3. Required exhibition space (mark þ where necessary): width depth

o indoor unequipped fair space (130 EUR/ 1 sq. m.) _______ sq. m., _______ m х _______ m;

o indoor equipped fair space (195 EUR/ 1 sq. m.) _______ sq. m., _______ m х _______ m;

o outdoor fair space (84 EUR/ 1 sq. m.) _______ sq. m., _______ m х _______ m;

4. Preferable location (mark þ where necessary):

o corner (2 open sides) + extra charge 10%

o peninsular (3 open sides) + extra charge 20%

o island (4 open sides) or location choice + extra charge 30% (of exhibition place cost))

5. Booth construction (mark þ where necessary):

a)o JSC “EXPOFORUM” – exhibition booth (individual project) Form #2. The price shall be counted after the receipt of the Application form #2.

b)o Individual construction. In case of the individual construction the exhibitor or his contractor undertakes to sent the exhibition booth project documentation for technical expert examination. The cost of technical expert examination is 4EUR/1 sq. m. + VAT 18%.

6. Inscription on the fascia (in case of equipped exhibition space rent; more than 10 signs), 1 sign - 2EUR. + VAT 18%. Please, insert the company name. 1 sign per 1 cell (letter, dash, coma, quotes).