Exhibitor’s manual elektro’2010 (стр. 2 )

From June 4 till 13, 2010 the Exhibition Management Team will be located at Servicexpo Office, room No. 108 (entrance from the embankment).

1.3. IMPORTANT INFORMATION

Responsibility for the safety of the exhibits and other exhibition property rests with the exhibitor. On-stand security service is available at the request and expense of the exhibitor.

Sale of exhibits is not permitted.

Stand cleaning shall be facilitated by the exhibitor. A paid cleaning service is provided at the exhibitor’s request.

No packaging shall be stored on-stand. Storage of packaging can be arranged at the warehouse of ExpoWesTrans, ZAO

Tel.: +7 (4, fax: +7 (4, е-mail: *****@***ru.

The Fire Department is entitled to impose a fine on any Exhibitor failing to comply with this rule and demand the immediate removal of the packaging.

When planning advertising activities and working demonstration of exhibits on your stand, please note that the sound pressure level shall not exceed 75 dB on the boundaries of the indoor stand and within 5 m of the borders of the outdoor stand. This restriction is imposed in the interests of the visitors and other exhibitors. The sound pressure level is controlled by metering equipment. The violation of this restriction is subject to penalty. If the exhibitor fails to pay the penalty, the stand will be disconnected from the electrical supply.

The delivery of LCD and plasma screen displays, powerful projectors, loudspeaker systems and concert lighting equipment shall be authorized by the Telecommunications Division.

Should you have any questions, please contact the Telecommunications Division (SERVICEXPO, room No. 109). Telephone: +7 (4, fax: +7 (4

The Application for Delivery/Removal of Exhibits and Equipment becomes valid only after it has been approved by the Telecommunications Division. Unauthorized delivery is subject to penalty (Please refer to the Penalties Section of the Rates for Services).

II. PREPARING FOR EXHIBITION

2.1. PAYING FOR PARTICIPATION

Please be reminded that ALL RENTAL, INSURANCE AND SERVICE CHARGES shall be paid in full into the account of Expocentre, ZAO, by the dates indicated on the invoices.

Important: If you fail to pay the invoices by the due dates, Expocentre reserves the right to cancel the Agreement on your participation in the Elektro’2010 International Exhibition in compliance with Cl. 15 of the General Terms of Participation in Exhibitions Held at Expocentre Fairgrounds and utilize the stand site allotted to you at its discretion.

If you have the rental invoice overdue, you shall send a copy of the payment order by fax: +7 (495) to confirm the payment.

The Exhibitors are strongly recommended to effect due payments within the allotted period: the Exhibitors who have failed to settle overdue balance by 20 May 2010 will not be admitted to the exhibition site for stand construction.

If it is impossible for you to effect due payment via Bank transfer, the payment can be made in cash (RUB) at Service&Protocol Department of Expocentre. The amount paid in cash shall not exceed roubles (Instruction No.1843-U of the Central Bank of the Russian Federation d. d. 20.06.2007 ‘On limits on the amounts of cash payments and expenditures for legal entities and sole traders’). The payment can be made in cash via Sberbank RF. In this case the payer shall be an individual.

To promptly get accounting statements covering participation in the exhibition, please submit the following documents to the Exhibition Management Office:

· Contract for participation in the exhibition duly signed and stamped (2 original copies);

· 2 stamped and signed floor plans, showing the location of your stand in the pavilion;

· 5 copies Power of Attorney (D.01) issued to the person authorized to sign the Acceptance Certificate for Rented Exhibition Space and Services, and obtain vehicle and exhibitor passes.

In case an authorized representative acts under Power of Attorney, he/she should sign the Acceptance Certificate for the rented stand space, submit two originals of the contract to and then collect one original of the contract, the invoice and the Acceptance Certificate from the Exhibition Management Department.

The exhibition accounting statements (one copy of the original Contract, a floor plan, showing location of your stand in the pavilion, the Act of Acceptance and the Invoice) are obtainable from the Exhibition Management Team on the last working day of the exhibition.

In case the Exhibitor’s representative is not authorized to sign documents, he/she should collect the documents from the Exhibition Management Team, have them signed by the Exhibitor and return the documents to the Exhibition Management Team, which will issue the exhibition accounting statement.

With any questions relating to invoices, payments and accounting statements, please contact Exhibition Accountant Ms. Natalia Y. Frolova: tel.: +7 (499) , e-mail: *****@***ru.

2.2. APPLYING FOR SERVICES

Should you require additional services (except electric power to light the stand: 100 W per 1 sq. m is already included in the space rental charge), please complete the application form (see Samples of documents, Application for Services) and send it to Servicexpo.

Manager of the Exhibition Related Services: Victor V. Kozelsky

Tel.: +7 (499) , fax: +7 (499)

E-mail: *****@***ru; *****@***ru

* The space rental covers the cost of stand lighting within the limits of 100 Watt of installed capacity and 220V voltage per 1 sqm of the rented space.

If you use energy-consuming exhibits or extra lighting equipment at the stand, it is necessary to order extra power-supply source (See the Rates for Services Section) All installation and wiring works at the stand, including installation of 380V sockets to connect production equipment, are carried out by Expoconsta ZAO, Expocentre’s General Contractor (if ordered). If electrical works are done by the Exhibitor’s contractor or a third party, it is necessary to obtain a permit from the General Contractor that allows carrying out electrical works. (See the General Terms of Participation in Exhibitions Held at Expocentre Fairgrounds, Section 6 ‘Mounting and Dismantling, Design of Stands’).

Payments

Please note that the application for additional services shall be submitted and payments for them transferred prior to the beginning of the construction works (that is by June 4, 2010)

Services are rendered ONLY AFTER the service charges have been fully paid.

Payments for services may be made at Servicexpo cash office during the build-up period.

Late orders and orders during the build-up period.

Please note that in case of late orders some services and equipment may be already unavailable.

Applications for connection to the mains during the build-up period are accepted only if technically possible.

Services that are not listed on the application form can be provided at the exhibitor’s request. The list of the services can be found on the following webpage: http://www. *****/en/registration/rates/

IMPORTANT!

Your company shall issue Power of Attorney (D.01, the form is attached) on a federal form or on a company letter-head to the representative of your company who is authorized to sign financial documents, receive passes and process orders at Service&Protocol Department. Power of Attorney shall be issued in triplicate.

2.3. SUBMITTING INFORMATION FOR THE OFFICIAL CATALOGUE, EXHIBITION GUIDE AND INTERNET CATALOGUE

Regarding publication of your company entry in the Official catalogue, Exhibition Guide and Internet Catalogue, please contact the Catalogue Department by 1 May 2010.

Contact person: Katerina V. Satygina

Tel.: +7 (4, fax: +7 (4,

E-mail: *****@***ru

The application form for a catalogue entry is available on the exhibition website http://www. *****/en/participants_/registration/

Every registered participant will receive one copy of the Official Catalogue and the Exhibition Guide.

The catalogue point will be located in the lobby of Servicexpo.

Please complete Form D.06 ‘Information About Company in Official Lists’ by 1 May 2010, otherwise any claims regarding the company name shown incorrectly in the Exhibition Guide and on the information stands will not be accepted.

· By 20 May, please submit the list of companies and trademarks (D.07) either participating or to be demonstrated on your stand so that they be shown in the Exhibition Guide and on the visitor guiding signs at the entrances to pavilions.

2.4. Constructing an Exhibition Stand

For the information on stand construction, please contact:

Expoconsta

Tel.: +7 (4, fax: +7 (499) ,

E-mail: *****@***ru, web site: www. *****

Contact person: Lygin Alexander

KraftExpo

Tel.: +7 (4, + 7 (4, fax: +7 (4

E-mail: *****@***ru, web site: www. *****

Manager: Maria B. Apanovich

E-mail: *****@***ru

MontazhnikExpo

Tel.: +7 (4, fax: +7 (4

E-mail: *****@***ru, web site: www. *****

ATTENTION! If you are employing an external contractor or you are a self-build exhibitor, then the construction of your stand shall be authorized by the general contractor ExpoConsta, ZAO. Additionally, the building contractor or the exhibitor shall submit the fire safety certificates for the materials employed in stand construction to Fire Station No. 160 for approval. Telephone for further inquiries: +7 (4For more detailed information, please see Section 6 of the General Terms of Participation.

IF YOU ARE BUILDING:

· A STAND EXCEEDING 2,5 m in height, the exhibitor submit a sectional drawing of the stand to the Exhibition Management Team for approval;

· A DOUBLE STOREY STAND, the exhibitor shall inform the Exhibition Management Team about it in writing and have the stand technical drawing approved by ExpoConsta, ZAO (tel. +7 (4), and by Fire Station No. 160.

Telephone for further inquiries: +7 (4,

Technical Director of the Exhibition Mr. Oleg V. Litvinov

For technical data and building specifications of the pavilions and the assembly gates dimensions, visit Expocentre’s official website, or call Mr. Oleg V. Litvinov on +7 (4, or e-mail to *****@***ru.

2.5. ADVERTISING ON THE PREMISES OF EXPOCENTRE FAIRGROUNDS

IMPORTANT: Any indoor suspended advertising structures (banners, flags, rotating cubes etc.) must be confined within the stand area allocated (within 1 m of its boundaries) and may not project into or over any gangway. Any overhead works must only be performed by the competent staff of Expoconsta, ZAO.

For the information regarding outdoor adverting on the premises of Expocentre Fairgrounds, please contact the Advertising Department Mrs. Elena G. Bulanceva.

Tel.: +7 (4, e-mail: *****@***ru.

Suspension of any advertising structures (banners, flags etc.) is permitted only within the boundaries of the Exhibitor’s stand space and shall be performed by Expoconsta, ZAO.

Tel.: +7 (4

III. PROCESSING ADMISSION DOCUMENTS, DELIVERING EXHIBITS AND EQUIPMENT

Please note that the procedure of obtaining passes to the venue has changed. The passes are issued in a printed form showing the name of the holder and name of the company.

3.1. RECEIVING PASSES

To obtain the Exhibitor Passes for the Exhibitor’s staff as well as Work and Service Passes for the contractor’s staff involved in stand construction, the Exhibitor shall:

1. issue Power of Attorney (D.01, 5 copies) in triplicate.

2. submit the Applications for Exhibitor (D.02) and Work (D.04) Passes (1 copy).

The applications shall be printed on the letterhead of the company, duly stamped and signed by the company’s CEO. The applications shall show the names of technicians, engineers, builders and Exhibitor’s and Contractor’s other staff involved in construction and dismantling of the exhibition stand.

3. Collect passes and permits on presentation of Power of Attorney (D.01).

To speed up the procedure of getting passes, please submit the list of staff that will work on the stand during the exhibition as well as the list of personnel involved in the construction/dismantling works IN ADVANCE (Deadline for submission is 20 May 2010).

Exhibitor Passes (badges) are valid for entrance to Expocentre Fairgrounds throughout the build-up, open and breakdown periods of the exhibition.

Exhibitor Passes are issued as follows:

· 1 pass per each 3 sq. m of rented space – if the rented space is up to 90 sq. m;

· 30 passes – if rented stand space is 90 sq. m;

· 1 extra pass per each 6 sq. m of rented space – if rented space exceeds 90 sq. m.

Additional Exhibitor Passes are available at Service&Protocol Department for payment either via bank transfer (by a preliminary order, the Application Form) or in cash.

Work and Service Passes are valid for entry to Expocentre Fairgrounds during the build-up and breakdown periods.

IMPORTANT: Stand-Building Contractors shall receive passes for their staff themselves (D.04).

Exhibitors and Contractors shall wear their passes on the premises of Expocentre Fairgrounds at all times. The Security Service will deny access to the venue for people without passes or permits.

Complimentary tickets (flyers) are provided by the Exhibition Management Team against the Application Form (D.05) - 2 flyers per each sq. m of the rented space.

3.2. DELIVERING EXHIBITS AND EQUIPMENT (ONLI FOR GOODS NOT SUBJECT TO CUSTOMS CLEARANCE)

ATTENTION! Starting from September 2009 Expocentre has introduced a fast-track procedure for delivery and removal of exhibits and equipment to/from Expocentre Fairgrounds.

Registration is held and Delivery/Removal Passes are issued at the Advanced Dispatcher’s Office (PDP) located near Entrance Gates Nos. 1 and 2.

One-entry vehicle passes are issued only after all the payments have been made.

Attention! If there are any questions during the delivery/removal (e. g. your absence in the Exhibitor List, etc.), please contact the Exhibition Team: tel. +7 (4, +7 (4, +7 (4, Servicexpo, Office No. 108.

DELIVERY OF EXHIBITS AND EQUIPMENT is carried out through the following gates (please see the layout):

Entrance Gate No. 2 (from 1st Krasnogvardeisky proezd) – Pavilions Nos. 2 (halls 1, 2, 3), 3

Entrance Gate No. 5 (from 1st Krasnogvardeisky proezd) – Pavilion No. 2 (halls 4),

Entrance Gate No. 9 (from 1st Krasnogvardeisky proezd) – outdoor area.

REMOVAL OF EXHIBITS AND EQUIPMENT is carried out through the following gates (please see the layout):

Entrance Gate No. 5 (from 1st Krasnogvardeisky proezd) – Pavilions Nos. 2 (halls 1, 2, 3, 4), 3, outdoor area,

Entrance Gate No. 9 (from 1st Krasnogvardeisky proezd) – outdoor area.

You will be informed of the final Entrance Gate number at the Advanced Dispatcher’s Office (PDP) on the delivery/removal day.

Telephone numbers of the PDPs and Pavilion Managers