Manual of participation in the International specialized exhibition «Energetika + Elektrotechnika 2013» (Power industry & electrical engineering) (стр. 2 )

·  computer-aided visitor registration

·  charges for the general exhibition advertising campaign

·  a package of information materials

·  invitation for the Participant Meeting

The price for the additional invitation for the Official Reception - 110 EUR

exhibition space Rental cost

1 sq. m of indoor unequipped exhibition space 190 EUR + VAT Includes: exhibition area, general security of the exhibition area, cleaning of the passageways and public accommodations, accreditation of 1 participant for every 20 sq. m. general security of the exposition 1 sq. m. of indoor equipped exhibition space 270 EUR + VAT Includes: exhibition booth, fascia, carpeting, mounted of wall blocks, fascia panel (fascia sign is paid extra), single electrical socket of 1,5 kWt/220V (the payment for power supply source is obligatory), wall hanger, waste-paper basket, accreditation of 1 participant for every 6 sq. m. general security of the exposition, general security of the exhibition area, cleaning of the passageways and public accommodations. NOTES In case of ordering of equipped space, the application should be attached with a plan of the exhibition block and the list of required equipment (chairs, tables, showcases, etc.) (see «List of equipment»).

1 sq. m. of outdoor exhibition space 120 EUR + VAT

Includes unequipped exhibition space for machinery demonstration The minimal size of the linear exhibition booth is 9 sq. m. Cost of extra accreditation - 25 EUR

EXTRA CHARGES

All extra charges are summed up

In case of provision of booth with better observation the cost of 1 sq. m. is increased:

Next to the passageway (predominantly island type booth) - 15% (not less than 40 sq. m)

Corner type (2 opened sides) - 10% (not less than 12 sq. m.);

Peninsular type (3 opened sides) - 15% (not less than 24 sq. m);

Island type (4 opened sides) - 20% (not less than 40 sq. m)

Extra charge for double-floor booth mounting is 50% of total area cost.

POWER SUPPLY SOURCE AND WATER SUPPLY

Power supply source

In case of indoor exhibition space ordering

Power supply less than 5 kWt	65 EUR + VAT
Power supply is more than 10 kWt	130 EUR + VAT
Power supply is not more than 20 kWt	160 EUR + VAT

In case of indoor raw exhibition space ordering

Power supply is not more than 5 kWt	130 EUR + VAT
Power supply is not more than 10 kWt	210 EUR + VAT
Power supply is not more than 20 kWt	275 EUR + VAT
Power supply is not more than 30 kWt	355 EUR + VAT

In case of outdoor exhibition space ordering

	Power supply is not more than 5 kWt	130 EUR + VAT
Power supply is not more than 10 kWt	210 EUR + VAT
Power supply is not more than 20 kWt	275 EUR + VAT
Water supply source and drainage (1draw-off point)	170 EUR + VAT
Laying of water supply pipes (flexible tubing) is paid extra.

PLACING OF GIRDERS, BANNERS AND POSTERS

Placing of special girders, banners and posters, balloons, etc. on the structural system of the pavilions is authorized only after the coordination with the special services of the Organizers.

The cost of placing of girders and any advertisements is calculated on the basis of the number of anchorage points on the pavilion construction partitions (not more than 50 kg for 1 anchorage point – pavilion 8, not more than 75 kg – pavilions 7 and 8A). The cost of every anchorage point (FORM №10) is 200 EUR + VAT.

If necessary, you can rent winch, this service is paid extra.

PLACING OF THE ADVERTISEMENTS ON THE EXHIBITION AREA

The cost of placing of the advertisements on the exhibition area (FORMS №23, 24).

Provision of advertising media in an open space (panels) 1 sq m	15 + VAT
Placing advertising in the territory of the center (for 1 m2 during the event): allocation space up to 5 m2 inclusive allocation space from 5 up to 50 m2 inclusive allocation space from 50 up to 100 m2 inclusive allocation space from 100 m2	100 + VAT 50 + VAT 35 + VAT 17 + VAT

OFFICIAL CATALOGUE

Information for the official catalogue must be sent not later than March 4, 2013.

Information for publication in the official catalogue must be presented as electronic document in both English band Russian. The size of the text is to be not more than 500 signs (for each language), including punctuation marks. The information file must also be filled according to the FORM №12, send to the participant after registration his application for participation..

Notes:

Information, exceeding 500 printed character, is considered as an advertisement and is paid according to the exhibition advertisement rates. Advertisement positioning in the exhibition catalogue and guidebook is paid extra.

·  In case of absence of the registration fee payment, all information is excluded from the official catalogue.

Attention:

For compiling of the subject content of the catalogue, please, mark the subject section your production belongs to. (FORM №14).

All logos and advertisement blocks must be presented in graphics editor programs, tif, jpg - formats with extension of 300 dpi, cdr, ai and scripts, turned to curves.

ADVERTISEMENT POSITIONING IN THE EXHIBITION CATALOGUE
(format А4)

Advertisement	Chromaticity	Price, EUR.
Block advertisement
2nd, 3rd page of the cover	Full-color	450 + VAT
In the advertisement block, format А4	Full-color	370 + VAT
Black and white	350 + VAT

ADVERTISEMENT POSITIONING IN THE EXHIBITION GUIDEBOOK

(format А5)

Advertisement	Chromaticity	Price, EUR.
Block advertisement, only full-colour
4th page of the cover	А5	450 + VAT
2nd, 3rd page f of the cover	А5	370 + VAT
Inside the block	А5	300 + VAT
Accentuation of the company on the plan	200 + VAT
Traveling line with the company’s logo on all pages	370 + VAT

ADVERTISEMENT ON THE INTERNET

(at the exhibition website)

Advertisement	Chromaticity	Price, EUR.
Block advertisement, only full-colour
Banner 100*100 pixels	1 module per month, front page	100 + VAT
Banner 270*100 pixels	1 module per month	220 + VAT
Text in the news block (company news)	75 + VAT

DISTANT PARTICIPATION

Charges for distant participation - 370 EUR + VAT

Includes:

·  Placing of the company’s information in the exhibition official catalogue

·  Placing of the company’s information on the Organizers’’ stand

·  1 accreditation

The application form (FORM №15) must be sent before March 4, 2013.

PARTICIPATION IN THE BUSINESS PROGRAM

Exhibitors have the opportunity to participate in the business program of the exhibition, to conduct their seminars and presentations.

In case of a seminar, presentations, press conferences you must complite an application (FORM №11)

PROMOTERS

Distribution of advertising materials by the representatives of the company (promoters) (beyond the bound of the exhibition booth is permitted only in case of their accreditation.

Cost of the promoters’ accreditation during the exhibition (not more than 2 people) is – 250 EUR + VAT

For every additional promoter - 110 EUR + VAT

Distribution of advertisingmaterials (by promoters) by the representatives of the company beyond the bounds of the exhibition booth should not cause any inconvenience to other participants.

Notes: The Organizers reserve the right to remove immediately the promoters, having no accreditation.

MOUNTING AND DISMANTLING. STAND DECORATION

Mounting, dismantling and design of standard booths at the exhibition execute company "EF-Design" - the general contractor at the exhibition complex LENEXPO.

All booths are set aside for the borders stand area. Stand height must not exceed 2.5 meters. Any excess of the height requires written authorization of the EF-Design, which is subject to the provision of necessary documentation.

Design of stands, as well as the content of posters, texts, inscriptions must meet all requirements of the exhibition themes and aesthetics. It is not allowed to place materials on walls, floors, columns, windows and doors, as well as on metal structures ceilings pavilion. In order to fix floor coverings it is allowed to use special tapes with adhesive. Used tapes should not leave marks on the floor after removal.

participation fee payment

Full payment of the exhibition participation fee (total exhibition space, registration fee, and additional services) must be made not later than March 15, 2013. The payment should be confirmed by a copy of the payment order with the bank mark of the total sum repayment of all requested services and VAT (18%).

The participant’s booth location is considered reserved only after the payment of the advance payment at the rate of 30% of total exhibition area rental cost and 100% of registration fee (must be paid in 10 business days after receiving the invoice). The total payment for the exhibition participation must be made not later than March 15, 2013. In case of violating of the stated dates the Organizers reserve the right to change the location of the booth within the pavilion or move the booth into another pavilion, having informed the participants about the situation. In case of violating of the stated dates the Organizers also reserve the right to refuse the participant to provide the requested services.

Exhibition withdrawal

The exhibitor is obliged to inform the Organizer in written form about the cases of exhibition space reduction or the exhibition withdrawal.

In case of the exhibition withdrawal before March 15, 2013 the exhibitor suffer the penal sanctions at the rate of 50% of total requested exhibition area cost, including the booth mounting.

In case of the exhibition withdrawal after March 15, 2013 the exhibitor suffer the penal sanctions at the rate of 100% of the whole participation cost.

In case of exhibition space reduction by the exhibitor the Organizer reserves the right to change the location of the booth within the pavilion or move the booth into another pavilion, having informed the participants about the situation.

Exhibition regulations

Participant should comply with the rules indicated in the “General Terms and Conditions of participation in the exhibition at “LENEXPO” Exhibition Complex”. Exhibition booth and participant’s conduct should not cause any inconvenience to other participants. Participant may start the dismantling works only after the exhibition closing. Participant cannot transfer any of the rights or engagements under the Agreement to the third persons. Booth cleaning, as well as cleaning of the occupied area is executed by the Participant, or by special services, according the participant’s order and at his own expenses. During the exhibition every Participant should send his representative for the Pavilion opening at 9a. m. and its closing at 6p. m..

CARGO HANDLING

All transport-forwarding services and concomitant customs formalities and works done on LENEXPO territory should be performed by JSC «PAN-BALT Service» which possesses an exclusive right to execute the above mentioned operations and services.

Any participant or his forwarding agent should negotiate an individual contract with the «PAN-BALT Service» company for executing of works mentioned above not later than 2 months before the exhibition beginning.

SECURITY AND SAFETY

During the whole period of the exhibition work the Organizers provide the procedure of general security of the exhibition, twenty-four-hour maintenance of public order at the exhibition area, excluding the particular security of the exhibits and other tangible property, owned by the participant.

The organizer is not responsible for safety of the exhibits and other tangible property, owned by the participant.

If necessary, the participant may order the particular security service of his booth during the daytime or night, as well as the security service of the booths at the outdoor exhibition area:

Megapolice 78, Ltd тел.+7 (8,

COPYRIGHT AND RELATED RIGHTS COMPLIANCE

In case of public performance of any creations (writings, phonograms, performances, game performances, declamations, singing, dancing, presentation of the audio-visual creations) during the exhibition, the participant must independently negotiate the contracts and make all the payments, connected with the usage of the subject matters of copyright or related rights by himself, his colleagues or partners during the period of the present contract activity.

In case of any kinds of reclamations towards the Organizer, connected with the usage of the subject matters of copyright or related rights by the Exhibitor or the third persons, invited by the exhibitor onto the territory of JSC “Lenexpo”, the participant is obliged without resort to courts to compensate the material losses, suffered by the Organizer and caused by the following reclamations, including the sums stated in the plaintiff’s claims.

IF THE PARTICIPANT VIOLATES THE ABOVE-LISTED “TERMS OF PARTICIPATION” HE WILL NOT BE ADMITTED TO THE EXHIBITION.

FORM 1 APPLICATION FOR PARTICIPATION

«energetika + elektrotechnika – 2013» exhibition

Company ______________________________________________________________________________________

Country ________________ Index___________________ City _______________________________________

Company address _______________________________________________________________________________

Company Bank Account__________________________________________________________________________

The name of the Bank & Address: _________________________________________________________________

Contact person__________________________________________________________________________________

Telephone ______________ Fax ____________________ E-mail _____________________________________

2. Fascia inscription (in case of equipped space order), 1 sign – 3 EUR + VAT

Please, use block-letters, one character per cell (including commas, full-stops, dashes, etc.)

4. Requested exhibition space (mark þ, where necessary): length depth

 indoor raw space (not less than 24 sq. m.) _______sq. m, _______ m х _______ m;

 indoor equipped space (not less than 9 sq. m.) _______ sq. m, _______ m х _______ m;

 outdoor space (in the street, not less than 9 sq. m.) _______ sq. m, _______ m х _______ m;

5. Requested exhibition booth location (mark þ, where necessary):

 next to the central passageway (island type booth) +15% of basic cost not less than 40 sq. m

 corner type (2 open sides) +10% of basic cost not less than 12 sq. m

 peninsular type (3 open sides) +15% of basic cost not less than 24 sq. m

 island type (4 open sides) +20% of basic cost not less than 40 sq. m

6. Requested services (mark þ, if applicable):

 Power supply source _______________kWt

 Water supply source and drainage  Telephone, fax._______________ connections number

7. Requested services (mark þ, if applicable):

ÿ  Extra accreditations _____pcs

ÿ  Additional invitations for the official reception _____ pcs

ÿ  Anchorage points ______pcs in the hall №_____.

ÿ  Place an advertisement on the exhibition area______sq. m

ÿ  Place an advertisement in the exhibition catalogue _____pcs

ÿ  Place an dvertisement in the exhibition guidebook _____pcs

ÿ  Execute distant participation

ÿ  Execute promoters ________ number of people

Registration fee for every participating company is 370 EUR + VAT

All prices are specified excluding VAT.

8. Hereby I admit and engage all provisions of the Manual of participation in the International specialized exhibition «Energetika + Elektrotechnika 2013» and General conditions of participation in exhibitions and events of the closed joint-stock company ExpoForum.

Senior Accountant ____________________________________ ______________________________

(signature) (Full name)

Stamp here «___» __________ 2013.

FORM 2 APPLICATION FOR EXHIBITION BOOTH CONSTRUCTION (INDIVIDUAL DESIGN)

«energetika + elektrotechnika – 2013» exhibition

Company __________________________________________________________________________

Authorized person ___________________________________________________________________

Phone _____________________ Fax ___________________ E-mail __________________________

Please, send the filled-in application no later than February 25, 2013 (phone/fax: +7 (812) (add.122), N. *****@***ru)

Booth No_______ space _______ sq. m., width _______ m, depth _______m.

Please, use the forms given below and tables with the lists of available equipment for configuration of your own exhibition booth. Try to make the draft easy to read according to the examples (page 14) and including water, electricity and other connections (Form 2);

Director _________________________________ _________________________________

(Signature) (Full name)

Stamp here «___» _______________ 201__.