Manual on Community Based Approach to Local Development Project – Phase 2 (стр. 30 )

Reporting on Grafting of CO

Oblast Implementation Unit: ………………………… Reporting CDO: …………………….

Name of Existing CO: …………………… Type: CBA Non-CBA Date of Visit: xx/xx/201x

SN	Activity	Facts Found	Action needed	Deadline for improvement
1	PAS conducted during first dialogue	Score	Action needed in the area of …….. ……. …….
2	Review of CO-statute to find whether elements of good governance is satisfactorily incorporated	…………. …………….	………….. …………….
3	Full (80%) participation of HHs is there or not	…………. …………….
4	Quality of decision-making	…………. …………….
5	How far common members are familiar about the activities, decisions and financial matter of the CO	…………. …………….
6	Change in executive body takes place regularly as per the statute or needed for future	…………. …………….
7	Quality of financial management	…………. …………….
8	Arrangement for sustainability of CO	…………. …………….
9	Number and type of micro-project(s) undertaken in past	…………. …………….
10	Arrangement for sustainability of micro-project implemented by the CO in past	…………. …………….
11	Necessity to re-register the CO (because of change in statute or due to change in objective of the CO after grating	…………. …………….

Signature of CDO:

Date: xx/xx/201x

Annex – 15

A Sample of Minute Book

Meeting No.: ----------- Date :--------------

Total Number of members in the CO:---------------

Number of members attending the meeting :----------------

Name of the chairperson or the chairperson – select (in absence of the chairperson): Mr./Ms. -----------------------

S. N.	The Agenda for Discussions
1. 2. 3.	Financial status of the CO
	Discussions and Decisions made
1. 2.

Signatures of members -------------------

Treasurer's signature ------------------- Chairperson's Signature --------------

Community Development Officer’s suggestions:

Signature :------------------- Dated :---------------------------

Annex – 16

Sample Book Keeping Format for CO

(A) Fee Register

Member No.	Name of the Member	Month ………………………..	Month ………………………..
Membership Fee	CO Sustenance Fee	Sub-total	Cumulative Total	Signature of the member	Membership Fee	CO Sustenance Fee	Sub-total	Cum. Total	Signature of the member
1
2
….
….
Total

(B) Cash Transactions Register (in UAH)

SN	Date	Description (Sources)	Income Side
Membership Fee	CO Sustenance Fee	Contribution received for projects	Charity received	Grant received	Other incomes	…….	Total (3 - 9)
	1	2	3	4	5	6	7	8	9	10
1
2
…
…
		Total

SN	Expenditure Side	Balance (10 -17)	Balance Amount
Expenditure			Cash in hand	in Bank	Total (19+20)
Management Cost	Project Implementation	Project O & M	……..	………	……	Total (11-16)
	11	12	13	14	15	16	17	18	19	20	21
1
2
…
…

(C) Inventory

Date

Description

………………..

………….

…………….

……………………

Entry

Exit

Stock

Entry

Exit

Stock

Entry

Exit

Stock

Entry

Exit

Stock

Annex – 17

Subject Matter Covered During the Training Conducted for the CO-MT

1.  Community, its characteristics and its position in the existing law of Ukraine

2.  Concept of development, factors of development, sustainable development

3.  Analysis of rural/urban problems, issues of equity

4.  Identification of local resources and their mobilisation

5.  Concept of governance. Characteristics of good governance

6.  Goal of the CO and achievement of the goal. Strength and weaknesses of COs

7.  Leadership/personality development

8.  Duties, rights, roles and responsibilities of CO-MT. Desirable characters of chairperson, treasurer, secretary

9.  Managing a CO. Holding CO-meetings effectively. Reaching consensus-based decision. Taking minutes.

10.  Communication and art of effective communication

11.  Conflicts and their resolution.

12.  Coordination & linkage development

13.  Process of participatory/bottom-up planning

14.  Financial management*: income, expenditure, asset management, account/book keeping, taxation, reporting

15.  Legal provisions for registration of COs. Concept and framework of statute; sample CO-statutes

16.  Others as desirable

* For the treasurer only

Annex – 18

Training Package at Various Levels

Training of various kinds is required as the social mobilization process moves from lower level to upper level. The following schematic diagram explains it: