Manual on Community Based Approach to Local Development Project – Phase 2 (стр. 39 )

Management Information System of RIUs

Name of the Oblast: …………………. Reporting Period: …………..

Indicator	Rayon 1	Rayon 2	Rayon n	Total Oblast
CO1	CO2	...	Total	CO1	CO2	....	Total	…
CO profile
Village council
Participation in CBA-I
Name of settlement
Name of CO
Participation in CBA-I
Name of CO head
Focal person in the CO
Postal address
Contact telephone
e-mail
Legal form of CO
Data of CO formation (according to protocol)
Date of partnership agreement with CBA signing
Date of CO registration in VC
Date of legal registration
Registration number
Dialogues
1dialogue (date)
2dialogue (date)
3dialogue (date)
4dialogue (date)
Households
Total number of target HH
No. of participating HHs
% of HH Participation
Number of CO members
Female
%
Male
%
CO management team
Male
Female
Total
Financial status (UAH)
Membership fees
Fund for CO maintenance
O&M fund
Інші доходи
Status of available financial resources on bank account
Status of available money in cash
Human capacity development
Total number of trainings
Number of trainings by topic
CO management
Planning activity of CO
MPP preparation
Financial training for CO
MP implementation
Energy saving
PAS
Public audit
Handover
Other
# of participants (total)
Male
%
Female
%
# CO-membrs
%
# Local authority representatives
%
Exposure visits
Date of visit
Number of participants (total)
Male
Female
CO members
Local authority representatives
Community development plans
Health
Water supply
Energy saving
Environment
Date of approval in VC
Date of approval at LDF
Inclusion in rayon/oblast development plan (1–yes, 0–no)
Micro project proposals
Prepared by COs
Approved at LDFs
Submitted to central office
Assessed by central office
Approved
Types of micro-projects
Health
Energy saving
Water supply
Environment
Economic
Institutional beneficiaries
Schools/kindergarten
Health posts
Community territory
Beneficiaries (people)
Total
Male
Female
Micro-project cost
Total micro-project cost
CO
VC/CC
Rayon
Oblast
CBA project
Other
Activity after completion of MP (sustainability)
O&M fund
Works completion (date)
Handover (date)
Third tranche realized (date)
Final report submitted (date)
Public audit (date)
Public audit
CO members
Other community members
Local authority representatives
Mass media
Activity beyond CBA
Applied for other grants/programmes (number)
Of them received grant
Self-initiatives
Type of initiative (social, economic, environmental)
Number of beneficiaries
Male
Female
Money spent (UAH)

[1] Broadly, oblasts and ARC are reflected in terms of ‘region’ in this manual

[2] Refer social mobilisation handout (2011) for details.

[3] Appropriate level of government in case of ARC

[4] Irrespective of possible micro-project to be supported in future, delineate community as clear as possible in terms of practical geographical spread without hurrying to pick up the whole village council or whole micro-rayon (of the city council) at the outset. It is better to start with smaller communities and then to add neighbouring ones at a later stage through associated membership.

[5] See Box - VII for detail description on ‘Dialogues’

[6] From the perspective of full participation, it is desirable to get 100% of the target households on board but due to practical reasons it may not be always possible. For full participation, therefore, 80% is considered to be a bottom line. This level is set for any event/process to take place in course of CBA implementation.

[7] Follow the manual on PAS for this purpose.

[8] Details on grafting is given in Annex - 14

[9] It might be necessary to hold dialogue more than once in case the community is too passive or too much divided. In any case, if the community is not willing to get organised in 3 months, then the RIU-team should make a decision at community selection committee and switch to another community from reserve list.

[10] Often active members are selected to be responsible for a part of the community such as a street; a floor or a door in the multi-storied building.

[11] Upon registration, the CO will have to maintain accounting system as per the legal provision described in the particular form of registration.

[12] Refer to Technical Manual (2011) published by CBA for detail information on this chapter. This operational manual presents only key features for common understanding.

[13] Refer to Technical Manual of CBA for details

[14] Different sources may have their own conditions for funding. CBA Project funding condition is that it demands cost sharing from all partners involved in the community project (Chart - III )

[15] Details of such documents given in Technical Manual (2011) and Finance Manual (2011)

[16] Refer to finance manual of CBA for details

[17] This chapter will be further elaborated during CBA-II implementation

[18] This chapter will be developed later into full form

[19] Additional information on alternative energy and relevant legislations/directives are given in Annex - 41

[20] Refer to technical manual (2011) or Circular (handout) of CBA management dated..... on sustainability of micro-projects

[21] Details given in Visibility Guidelines (2011)

[22] Details given in PAS Manual (2011)

[23] CBA-II Visibility and Communication Guidelines (2011)

[24] It is in case of CDOs & drivers, who are under direct supervision of community development specialist but at the same time they are accountable to administration officer, finance specialist and communications specialist in connection with tasks related with administration, finance and MIS.

[25] The findings are based on research conducted elsewhere and therefore may not be fully applicable in case of CBA Project.

[26] Refer technical manual and finance manual to learn details about tender in context of CBA

[27] Refer to finance manual of CBA to learn details on financial policies and procedures of UNDP